We are looking for an innovative, dedicated executive who has the broad skill set and experience in handling tenancy work in a commercial building. The executive responsibilities include liaising with tenants for their fit-out and reinstatement work. The executive must have experience in tenancy work, with a good understanding of relevant authorities’ requirements and compliance, and be equipped with the required M&E knowledge to review tenants’ office design. Ideal candidates shall display an ability to communicate effectively with internal stakeholders, tenants, and contractors, ensuring fit-out/reinstatement works are carried out accordingly.

1. Liaise with the leasing team on handling and taking over retail and office units, including preparing documents/keys and units to be handover and takeover

2. Conduct briefing with tenants and their consultants/contractors on design requirements upon confirmation of unit tenancy

3. Work closely with Building and M&E team to review tenants’ office design, both architectural and M&E

4. Main liaison for the unit's fit-out and reinstatement works during design, fit-out period and completion

5. Ensure contractors submit all the required documents, deposit and PTW before the commencement of works

6. Conduct regular checks on site ensuring the works are in compliance and no illegal work activities

7. Co-ordinate with M&E team on the required testing or inspection to be carried out during the unit's fit-out and reinstatement work

8. Process all account opening and closing of electricity and water

9. Arrange for inspection with tenants and contractors upon completing fit-out or reinstatement work

10. Process refund of security deposit upon completion of defects and submission of all as-built drawings and authorities’ approval

11. Advice leasing team on architectural and M&E requirements for re-configuration and sub-division works

12. Call tender/quotation for all any re-configuration and sub-division works, including putting up recommendations to award the works

• Possess a Diploma / Degree in Building or Real Estate Management with at least 5 years of relevant experience in Commercial Buildings

• Strong analytical skills and able to work autonomously and meet tight deadlines

• Possess a high level of initiative, and strong interpersonal and communication skills

The Company provides the selected staff with a good gross salary package with shift and phone allowance. This role requires staff to work 3 shifts, six days a week.

• Hands-on perform routine/periodic inspections, monitoring and checks on a variety of building services/facilities, follow up with the submission of checklist/report/defects list to the Manager and carry out necessary rectification works

• To perform Installations, troubleshooting, preventive & corrective maintenance work on air-conditioning, mechanical ventilation systems and electrical systems – power & lighting, fire protection system, building management systems, plumbing & sanitary system

• Attend to breakdowns, complaints/feedback, and tenant service calls on building services/facilities, perform relevant repair works and follow up with the submission of relevant service/maintenance reports to the Manager

• Inspect, supervise and check on contractors and ensure that all maintenance, repair and replacement works and services undertaken by them are carried out satisfactorily and adequately in accordance with the designated work scope and specifications

• Escort and supervise works carried out by contractors to ensure compliance with a method statement, risk assessment and workplace safety

• Hands-on and able to carry out handyman and breakdown maintenance works (e.g. electrical, sanitary, plumbing, minor repairs etc.)

• To certify the completion of jobs undertaken by contractors

• Check and keep stock of inventory and submit requests for purchases

• Recommend improvements, cost savings measures, inventory control, etc.

• Attend to any other duties as and when required by the Manager

• Candidate must possess at least Professional Certificate/NiTEC in Electrical and/or Mechanical or equivalent

• At least 3 years of experience in building servicing

• Weekly rotating shift duties (3 shifts) - 7am to 4pm, 2pm to 11pm, 1030pm to 730am

• 6 days work week